Advantages of Outline Over OneNote

outline for Mac and iPad

We have often been asked what is the primary advantage to using Outline versus MS OneNote? It’s a fair question, especially when you are looking for not only note-taking solution, but an ideal helper in everyday life. We have found even more than one benefit and prepared an interesting story entitled Outline vs. OneNote. Well, let’s find out the whole truth:

1) Outline’s interface is much clear-cut and user-friendly, and keeps a well-liked structure of the real paper book – notebooks, sections, groups of sections and pages to order notes as complex or simple as you like. This was checked by our users who tried both Outline and OneNote, so they are definitely able to draw fair conclusions.

2) In addition to OneDrive and SharePoint, Outline provides more synchronization options like Dropbox, Box, and iCloud Drive. It’s always better when you have a choice, isn’t it? People are so different and everyone wants to use that solution which is more suitable for their purposes.

3) Outline for Mac can store notebooks locally and iPad version allows to import or export notebooks using iTunes. Such way doesn’t require an internet connection, so you can work with your notebooks in any place, even where there is no internet, should it be airplane or territory outside the town.

4) When security of your information is on the first place, a passcode lock is at your disposal. iPad version allows to protect a whole app, not only sections. You will be offered to use a standard numeric password or Touch ID technology.

5) Unlike OneNote, Outline for Mac is integrated with the OS X platform more deeply. Outline supports such time-saving features as Services, Share Extensions and Print to Outline. You can import text and pictures from Safari or other apps to Outline via contextual menu and Share sheet; convert web pages or images to PDF and print them to Outline as printout or PDF attachment using standard Print dialog window. All these options are irreplaceable and extremely useful when you need to collect information in one place and in a few clicks.

6) Outline for iPad provides a full-fledged handwriting mode. It allows to write notes right in the special zoomed field which navigates through your text within one line. You may simply start the new one when you need, tapping the new-line button. You needn’t worry about the position of your written notes on the page, Outline will do that for you! All text you write in this field is reflected on a page in a smaller size.

7) “And what about price?” you may ask. Yes, OneNote is free, while Outline costs money. However, in this case you get more personalized product. We analyze requests from our users and release new versions with hot features and improvements every month, this allows us to bring fresh opportunities and sort well with the main trends. Our customer support is very responsive and always aims to help you with any questions or issues. Don’t you want to get most comfortable conditions and liberties? We are sure that the answer will be “yes”.

Now you have cleared up that Outline outperforms OneNote in many aspects. So why not test it yourself?


iconsOutline for iPad with Microsoft OneNote compatibility

Outline for iPad

Outline for Mac (with Microsoft OneNote compatibility)


5 thoughts on “Advantages of Outline Over OneNote

    • Hello Vidar,

      Outline for Mac needs to be purchased separately. However, after that you can use the same Apple ID to download Outline on another Mac if you need.

  1. I’ve bought Outline+ for iPad before OneNote was available, Unfortunately, I didn’t even use the program in the past year or so because of all the problems with synchronization and compatibility.

    It seems that the latest version had fixed many of sync problems, so I am back to playing with it.

    It has some features that OneNote lacks – the Dropbox sync is clearly the biggest one, plus the better handwriting module (although it’s fairly laggy on my iPad Mini Retina), the ability to export the PDFs, interior links and a few smaller things.

    However OneNote is very actively developed now and has some features that are missing in Outline+, such as Audio recorder.

    To be honest, I don’t know if I’d spend the money today for Outline+.

    In order to stay competitive, it needs to be one step ahead of OneNote. That means, first of all, fast and reliable sync. Second, new features that OneNote doesn’t have and is unlikely to ever get.

    My suggestions for improvements (of course I don’t expect everything but I think every one of them would make Outline+ more competitive vs OneNote):

    1) Add GDrive sync. More people use GDrive than Dropbox. And this is one feature that OneNote is unlikely to get.
    2) Add recording ability and synchronize it with handwritten text the way Notability does. This would be an indispensable feature for students taking lecture notes.
    3) Fix the lag in handwriting.
    4) Add the ability to quickly create Reminders from selected text. If they are linked back to the outline it would be great but not necessary. An icing on the cake would be the ability to batch create Reminders from all lines of text on the page that are checkmark tagged.
    5) Add the ability to collapse outlines. One of the biggest gripes I have with OneNote on iPad is that these huge chunks of text are all expanded on the small screen.
    6) Add the option to automatically apply Styles to Outline levels. This is my other big gripe with OneNote.
    7) Add the ability to filter / search by tag, and expand the number of tags to match the desktop OneNote. The current set of tags matches iPad OneNote and is very arbitrary.
    8) Add more export options. E.g. RTF or Word export with an option to embed attachments as OLE objects (or a Zip file with Doc that links to separately saved attachments).

    • Gene, thank you for the well structured and detailed feedback. Do you think you might be interested in beta testing app updates featuring some of the suggestions?

      • Hi,

        Sorry I’ve completely missed your reply. Yes I’d be absolutely interested in beta testing. I am a heavy user of OneNote on the desktop and iPad.



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